0208 1234 262

Upgrading from MYOB to QuickBooks Online

This week I have been in London training a music industry organisation set up their accounts on QuickBooks Online. The need for the QuickBooks training came about because the accounting software company MYOB have withdrawn for the UK. As from the 1st January they will not be able to add any transactions to their MYOB software. This London based organisation chose to go with the on-line version of QuickBooks because they need to access their QuickBooks data from various locations.

The advantages of QuickBooks Online are:-

  • Accessible from any Internet connection.
  • Accessible via Windows PC, Mac or iPhone.
  • It is a Cloud based solution so there are no data backup worries.
  • Accessible anytime – day or night.
There are however disadvantages using the QuickBooks Online version:-
  • There is no option for integrated Payroll
  • The Online version cannot operate the Stock Control facilities that the desktop version has.
  • The QuickBooks time tracking option is not available.
  • There are no Sample Company files provided. So when I am training I have to demonstrate the basic bookkeeping principals in the desktop version.
  • This is a monthly subscription product which can work out more expensive than buying the QuickBooks desktop version.

Purchase a QuickBooks training day and get 21 days hotel accommodation for free!

Do you need to get away?

A city break or a country retreat?

Purchase a QuickBooks training day and receive up to 21 days free hotel accommodation.

If you buy a QuickBooks training day with Adapt Computing you will receive (subject to availability) a booklet containing 3 vouchers that each entitle you to up to 7 nights free hotel accommodation. There are more than 170 hotels listed throughout the UK, Ireland and Channel Isles to choose from. The range of hotels includes many 3 and 4 star hotels.

The accommodation is free, all you pay for are your meals. The vouchers entitle two people sharing a twin or double room to have free accommodation and are valid until 31st December 2010.

The vouchers are available to new and existing customers. The vouchers may be used by one individual or distributed to 3 people.

Hurry we only have 10 booklets left.

Call now for more details on 0208 1234 262 or complete the form below.

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Icelandic volcano hits London QuickBooks training dates

It is a long story…….but one one the consequences of the Icelandic volcanic ash cloud is that two QuickBooks training days have had to be rearranged. The end result of this is that we currently have Thursday 29th April and Friday 30th April unexpectedly available for booking.

So if you are interested in receiving QuickBooks on-site training on either of these two days please let me know by ringing telephone number 0208 1234 262.

Remember, we cover the whole of the London and M25 area, and the training can take place on your premises.

Setting up an new QuickBooks company via remote access

London Pest Controller

I have been working with a Pest Control company (I don’t think they like to be called rat catchers!) in London. They had been using QuickBooks for several years but had not been reconciling the bank account. As a consequence QuickBooks was not working properly for them.

Last year I visited their office (a very nice office with not a mouse trap in sight) and during an on-site QuickBooks training day, I explained how to maximise their use of QuickBooks. At the end of the day we decided that there were so many loose ends in their current company file that it would be better to start a new QuickBooks company file for their new financial year.

Their new financial year started on the 1st February, so over the last two days I have been helping the Pest Controllers to setup a new QuickBooks company file. To make best use of my time, and to keep costs down for the client, I assisted them using remote access software. This allows me to dial into there office and view and control the PC in their office. Once I had explained what they needed to input into the new company I left them to get on with data inputing.

Here is a copy of the plan we used:

To create the new QuickBooks company file we need to do the following:-

• Export the following from the old company

o Customer details
o Supplier details
o Chart of Accounts
o Item list

• Create new QBooks file
• Input company basic info – full name, vat number, address etc
• Import the exported data (above) in to the new company
• The following data is needed for the opening balances as of 31st Jan 2010

o List of all customers that owe you money – the invoice numbers, the amounts, the date of invoice, payment terms
o List of all suppliers that you owe money to – the bill reference number, the amounts, the date of invoice, payment terms
o Current bank account balance
o Balances of any deposit accounts
o Balances of any credit cards
o Balances of any loan
o Details of any assets that the company owns that you want to have on Qbooks
• Key the above data into the new QBooks company
• Redesign the invoice layout – logos etc